Job Postings

We are looking for an Office Manager to oversee the administration, ensure high level of organizational effectiveness, communication, and safety. Experience with a variety of office software (Quick Books online, Microsoft 365, spreadsheets, and databases) is a must. Assure nonprofit governance requirements of Board Bylaws are met including required records are maintained. Sunshine Law applies

Key Responsibilities:

Office Management (40%)

· AR and AP: prepare investor invoices; review bills with ED and enter in QuickBooks Online.

· Prepare monthly financials for Executive Committee and Board of Directors.

· Administer Economic Development Grant Incentive for new businesses relocating (tax return)

· Serve as the key point of contact for vendors, such as mailing, supplies, and marketing materials. Monitor office machines and systems, and problem-solve issues as needed (including printers, meeting room scheduling).

· Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.

· Communicate and oversee implementation of office operations, policies, and procedures.

· In partnership with ED, continually look for ways to evolve and improve operational efficiency of systems and processes impacting staff and office operations.

· Maintain and update office phone list, email distribution lists, and other similar systems. PT

· Attend out-of-town meetings/conferences with ED as needed.

 

Executive Support (35%)

· Write individualized correspondence and other documents as requested by the ED.

· Support the ED as needed in preparing for speaking engagements or other internal or external meetings conducting research and other similar tasks.

· Receive and triage incoming written communications to appropriate staff. Facilitate response or action to be taken by ED as needed.

· Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, and prospect meetings for non-profit.

· On behalf of ED, provide essential support to Board of Directors, including serving as key point of contact, coordinating meetings, communications, and materials.

· As appropriate, provide administrative support to other team members in terms of managing meeting logistics, making travel arrangements, and coordinating schedules.

· Other administrative duties as needed.

 

Other Support (25%)

· Provide committee support and planning, including meetings and events. This includes logistical research and planning, day-of support, and invoice/billing management.

· Strong commitment to the mission and goals of the organization. Aware of and able to navigate diverse cultural backgrounds.

 

 

Experience and Skills:

 

· A minimum of three years’ experience in an office management/administrative role, preferably at the senior level. Experience supporting executives a plus.

· Undergraduate degree or equivalent experience.

· A self-starter with a high degree of energy and careful attention to detail. Keen sense of initiative and a process-improvement mindset.

· Highly flexible, creative analytical person, with a strong ability to multi-task.

· Excellent compliance and policy management skills.

· Experience working for a non-profit desirable, not a requirement.

· Knowledge and/or experience working with or for a municipality a plus.

· Strong oral and written communication skills. Confident and effective public speaking skills a plus.

· Strong people skills.

· Execute and exhibit good judgment. High level of professionalism.

· Excellent organizational and time-management skills.

· Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, Outlook, and Office 365).

· A demonstrated ability to plan effectively, but the flexibility to manage the unexpected.

· High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize own work on multiple projects.

 

Compensation and Benefits:

A competitive compensation package includes vacation leave, sick leave, and 15 paid holidays. Salary is commensurate with experience.

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POSITION:            Customer Service and Exemptions Specialist
COMPANY:           Office of the Nassau County Property Appraiser
LOCATION:           Yulee, FL
Email Contact: info@nassauflpa.com

GENERAL DESCRIPTION:
The essential function of the position within the organization is to assist in the receipt and processing of all applications for exemptions, classifications, and assessment reductions. The position’s responsibilities include collecting data relevant to determine eligibility for ad valorem-related tax exemptions, while providing courteous and professional customer service to the citizens of Nassau County. The position works under general supervision with prescribed work methods and sequences.

STARTING SALARY: $33,500 (entry level)

DUTIES:

• Receives and reviews all ad valorem tax exemption applications for completeness and accuracy.
• Assist general public by telephone, email, and in person by providing information and/or documents, taking and relaying messages, directing persons to appropriate personnel or departments.
• Receives and investigates issues/complaints pertaining to exemptions, classifications and assessment reductions, including fraud.
• Review change of address request in relationship to exemption entitlement.
• Data entry of all exemptions-related information, as needed.
• Performs routine office tasks such as filing, faxing, processing mail, maintaining records, preparing correspondence, photocopying, and scanning.
• Assist with the application process for real property mobile home decals.
• All other duties as assigned by management.

DESIRABLE KNOWLEDGE AND SKILLS:

• Good public relations and communication skills, written and oral.
• Good organizational and project (time) management skills; acute attention to detail.
• Knowledge of the various types of ad valorem tax exemptions, classifications and reductions.
• A general understanding of the laws pertaining to ad valorem property tax exemptions, classifications and reductions.
• Knowledge of exemption codes utilized in the CAMA system maintained by the office.
• Knowledge of Computer Assisted Mass Appraisal systems.
• Proficient in Microsoft Office software.

SUGGESTED CREDENTIALS, TRAINING, AND EXPERIENCE:

• Florida Driver’s License.
• High School Diploma.
• Minimum 1-year customer service or equivalent job experience.
• Candidacy for the Certified Florida Evaluator certification from the Florida Department of Revenue.

SPECIAL REQUIREMENTS:

• The position requires normal visual acuity and field of vision, hearing, and speaking.
• Good public relations and communication skills.

Click HERE to download an employment application.

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POSITION:           Field Appraiser
COMPANY:           Office of the Nassau County Property Appraiser
LOCATION:           Yulee, FL
Email Contact: info@nassauflpa.com

ESSENTIAL FUNCTIONS:
Appraise improved or unimproved real property to determine value.  Interview persons familiar with property and immediate surroundings for construction, condition, and functional design and take property measurements.  Consider factors such as depreciation, replacement cost, value comparison of similar property, and income potential, when computing final estimation of property value. Consider location and trends or impending changes that could influence future value of property. Search public records for transactions such as sales, leases, and assessments.  Photograph property to assist in estimating property value, to substantiate findings, and to complete appraisal reports. Recommend measures to improve performance according to establishment policies and procedures. 

ABILITY TO:

• Read and locate property descriptions from maps and other source materials.
• Measure different types of construction and blueprints. 
• Tactfully and courteously, communicate in potentially volatile situations. 

QUALIFICATIONS:
Graduation from high school or GED equivalency supplemented by post high school education or training in property assessment and appraisal and some practical experience in property assessment and appraisal practices, i.e. realtor, building construction, appraiser, etc. 
Must have a valid driver’s license and insurance. 

WORK ENVIRONMENT:
Work performed outside and inside.  Work includes exposure to extreme temperatures, humidity, and dust.  Frequent walking, kneeling, bending, and other movements may be required. 

job descriptions in no way state or imply that the description includes every duty to be performed by the employee occupying the position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. 

Click HERE to download an employment application.

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POSITION:           Motivated Small Engine Technician 
COMPANY:           Franklin Equipment Sales
LOCATION:           Hilliard, FL
Contact:                Apply Here 

Franklin Equipment Sales is one of Northeast Florida's premier outdoor power equipment dealers, located in Hilliard, Fl. Major brands carried are Bad Boy mowers, Toro, and Stihl handheld equipment. We are currently seeking a motivated small engine technician to provide service work within our shop. Technician hours will be Mon-Friday 8:00 am - 5:00 pm. We are an authorized servicing dealer for each brand carried, as well as many other brands within the industry. Technicians are required to have a well understanding of general small engine mechanical skills including electrical, hydraulics, and also must be willing to advance their skills with provided continuing education courses.

Pay and Benefits Pay Range:

• A - Level: $17 to $27 Per Hr
• B - Level: $12 to $16 Per Hr (Requires 1 yr of previous mechanical skills)
• Holiday Pay after 90 days
• Paid Vacation after 1yr of employment
• Health Insurance
• Paid Training Courses

Schedule 

• Monday - Friday 8:00 am - 5:00 pm

Responsibilities and Duties:

• Perform diagnostics and reports on small engine equipment.
• Perform basic and technical mechanical skills. (Including servicing of Hydraulic wheel motors and pumps)
• Be able to operate a computer to utilize diagnostic software and lookup parts. -
• Account for the time involved on each work order sheet, as well as a brief description of each task performed.
• Electrical troubleshooting, and problem resolution.
• Keep an organized and safe work area environment.
• Being able to communicate with the customer on a needed basis.
• A willingness to further your education with the provided courses.

Qualifications and Skills

• 2 years of previous mechanical skills in a similar field.
• Valid driver's license
• Ability to work alone, and show initiative.
• Must be at least 18 years of age.
• Tools are not required but are a plus.
• Basic computer skills
• Ability to read, and fully comprehend service manuals.

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POSITION:           Direct Care Staff, Med-Tech’s, CNA’s, RN’s, LPN’s, Cook’s, Food, Services, Manager/Director 
COMPANY:           Care Centers of Nassau
LOCATION:           Fernandina Beach, FL
Contact:                Send resume to  monica.rogers@ccnassau.org or apply in person

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